A warehouse shipment is the warehouse document used to pick and post outbound quantities for released source documents at a location that requires shipment.
A warehouse shipment is the document the warehouse uses to handle outbound goods separately from the order handler. It collects lines from released source documents, typically sales orders, outbound transfer orders and purchase return orders, for one location. Posting the warehouse shipment posts the shipment on the underlying source documents.
Press Alt+Q and search for Warehouse Shipments to open the list. Lines are added with the Get Source Documents function, or the document is created from a released order with the create warehouse shipment action. Whether this document is required is controlled on the Location card, in the warehouse settings that state the location requires shipment; the same settings decide if a warehouse pick must be registered before posting.
Sales order 1002 for customer Adatum contains 15 pcs of item 1928-S from location WHITE and is released on 12 May 2026. The warehouse creates a warehouse shipment, runs Get Source Documents, creates and registers a pick for 15 pcs, then posts the shipment. The sales order now shows 15 pcs shipped, and accounting can post the sales invoice from the same order.
The classic error is forgetting to release the source order: Get Source Documents then returns nothing and the warehouse assumes the order is missing. A second one is enabling the shipment requirement on a location while users keep trying to post directly from the sales order, which is blocked. Also note that one warehouse shipment covers a single location, so lines from other locations must go on their own document, and a partially posted shipment leaves the remaining quantity open on the source order rather than cancelling it.
Before enabling the shipment requirement, check that it is really needed: a small site with one person can post shipments directly from the order with less handling. For tracing, posted warehouse shipments are stored separately from posted sales shipments, so use the source document number to link the two when investigating a delivery.
Most often the source order is not released, or its location code does not match the location on the warehouse shipment. Release the order and check the location code on each line.
Yes. The warehouse shipment posts only the delivery. The invoice is posted afterwards from the sales order or from a separate sales invoice.
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